Rules

General

These Rules and Regulations are final on all matters relating to the 29th Annual Photo Contest (the “Contest”). By applying, all entrants agree to be bound by these Rules and Regulations. 

Sponsor

The sponsor (“Contest Sponsor”) of the Contest is Canadian Geographic Enterprises (Suite 200, 1155 Lola Street, Ottawa, ON K1K 4C1). 

Eligibility

To be eligible to enter the Contest or win a prize, you must be a permanent resident of Canada and not an employee of, a member of the immediate family of, or domiciled with an employee of any division of Canadian Geographic, The Royal Canadian Geographical Society or their subsidiaries, affiliates, and agencies. 

No purchase is necessary to enter the Contest or to win a prize.

All photographs entered in the Contest must be of Canadian content (i.e. taken in Canada).

Participation in the Contest constitutes Entrants’ full and unconditional agreement to abide by these Contest Rules and Regulations and the Contest Sponsor’s decisions, which are final and binding in all matters related to the Contest.

*Legal considerations require restricting the Contest to Canadian residents (our apologies to members residing outside the country.)

Personal Information

Personal Information collected from Entrants by the Contest Sponsor will be used by the Contest Sponsor or its affiliates to administer the Contest and in connection with the publication of winning photographs.  Neither the Contest Sponsor nor its affiliates will share personal information relating to Entrants with any third parties, except as necessary for the administration of the Contest or as may be required by law.  The Contest Sponsor will not attempt to contact the Entrant for any other purpose than to administer the Contest or as may be required by law unless they have opted-in to receive relevant communications from the Contest Sponsor.  The Contest Sponsor respects the privacy of everyone who enters the Contest. 

If you have any questions about Canadian Geographic’s use of your personal information, please contact Canadian Geographic’s Privacy Officer by e-mail at [email protected] or by mail at:

Canadian Geographic 
Privacy Officer 
Suite 200, 1155 Lola Street
Ottawa, ON 
K1K 4C1

Format of Photographs for Submission

Web Version

All entries must be submitted electronically as .jpg files through the website of the contest http://annual14.canadiangeographic.ca/. Digital files should be at least 1,000 pixels wide for a horizontal image or 1,000 pixels tall for a vertical image at 72 dpi. Content alteration of digital files is not acceptable; cropping of photos is permitted, tonal or colour corrections are acceptable, including black and white conversion.

Print Version

Entrants must be able to provide a high-resolution version of each photo that they submit (uncompressed TIFF or maximum quality JPEG, Grayscale or Colour (RGB), minimum 1600 pixels on the longest side). For photographs that are selected as a winning entry, the high-resolution version of the photograph will be required for reproduction in Canadian Geographic magazine. Entrants who fail to provide a high-resolution version within the time period set by the Contest Sponsors (not to exceed one week following prize notification) will forfeit the prize and an alternate winner will be selected by the judging panel. In such a case, no substitute or alternate prizes will be awarded.

Entries and Identification

Photographs may be entered into five categories as described below:

Festivals and Celebrations
Music, art, film and cultural festivals throughout Canada

Canadian Landscapes
National parks, the prairies, the north, east and west coastlines

Flora and fauna
From sculpted gardens to flowers to what’s growing in your backyard

Outdoor Activities
Playing pond hockey or baseball at the neighbourhood diamond, hiking through forests, enjoying water sports

Favourite Places in Canada
Landmarks, monuments, and hidden treasures – the photographic bucket list of must-see sights

Entries must be uploaded using the following link: http://annual14.canadiangeographic.ca/.

Photos must be uploaded to the appropriate Contest category. Judges reserve the right to place the entry in an appropriate category or remove a photo completely from the Contest should the photo be deemed inappropriate in general or not suitable for the category to which it was submitted.  Photographs that are removed from the Contest are not eligible for any prize.  Photographs that are placed in another category by the judges are only eligible to win a prize in the category into which the entry has been placed.

Publication

Winners' names and photographs may be published in special themed issues of Canadian Geographic magazine and will appear at http://annual14.canadiangeographic.ca/.  

By submitting a photo to the contest, the entrant hereby grants Canadian Geographic Enterprises and The Royal Canadian Geographical Society the right to use photos submitted to the contest (a) on the cover, contents page and/or Editor's Notebook page of the issue the image appears in; (b) in our online cover survey; and (c) in subsequent issues. This includes both print and digital versions of the magazine, as well as online. Canadian Geographic Enterprises and The Royal Canadian Geographical Society will also have rights to use images digitally to (d) further expand on the print edition; (e) promote Canadian Geographic Enterprises and The Royal Canadian Geographical Society; (f) promote Canadian Geographic Enterprises and The Royal Canadian Geographical Society via Facebook, Twitter, Instagram and other social media outlets; and (g) archive issues of Canadian Geographic magazine.

By submitting a photo to the contest, the entrant also hereby grants to Canadian Geographic Enterprises the non-exclusive, perpetual right and license to reproduce, publish and distribute, and to authorize the reproduction, publication and distribution of the photos, in print, on microfilm and microfiche, and in all electronic forms and media now known or later developed, including, but not limited to, on CD-ROM, over the Internet and in digital publications. By uploading a photo to the contest, entrants agree that any such reproduction, publication or distribution may be of the work alone and not in conjunction with the works with which it is first published by Canadian Geographic Enterprises.

Canadian Geographic Enterprises and The Royal Canadian Geographical Society reserve the non-exclusive right to publish any entry and/or use any entry in its material during or after the Contest without further compensation to the entrants. For Canadian Geographic Enterprises and The Royal Canadian Geographical Society, promotional material shall include without limitation any print or electronic advertising or marketing material such as posters, online images, newspaper ads, television ads, e-mails and social media content.

Waiver forms/ model releases are the responsibility of the entrant and must be available in the event the photo is selected as a winning photograph.

Copyright Notice

With regard to any photograph submitted to this Contest, the owner of the photo’s copyright retains all copyright.

By uploading any photograph to the Contest, you grant (or warrant that the owner of such materials expressly grants) Canadian Geographic Enterprises a world-wide, royalty-free, irrevocable and non-exclusive right and license to use, copy, adapt, transmit, communicate, publicly display and perform, distribute and create compilations and derivative works or merchandise from any such submitted photograph to promote the Contest. You represent and warrant that you have the right to grant the license set out above.

In the event copyright of any photograph submitted by an eligible entrant belongs to a minor, permission to enter the photo in the Contest, reprint, publish or otherwise reproduce the images, as described above, must have been obtained, in writing, from the child’s parent or guardian prior to entry of the photograph in the Contest.  Proof of such permission must be provided to the Contest Sponsor immediately upon request.

Deadline

Contest opens on May 8, 2014 and closes at midnight ET on October 8, 2014.  All photographic entries must be uploaded by 11:59 p.m. ET on October 8, 2014.

Entries submitted through fraudulent means or in any way tampered with, incorrect, unclear, forged, mutilated, illegible, indecipherable or mechanically reproduced may be disqualified at the sole discretion of the Contest Sponsor and/or the judging panel (referenced below). 

All Entries become the property of the Contest Sponsor and will not be returned.  The Contest Sponsor is not responsible for entries lost, late, misdirected, illegible or delayed for any reason. 

Judging

The winners will be selected by a panel of judges on October 29, 2014 at the Canadian Geographic office located at:

1155 Lola Street, Suite 200
Ottawa, Ontario
K1K 4C1

All photographs submitted into the Contest will be reviewed by a representative of Canadian Geographic and the Contest winners will be selected by a panel of judges including representatives of Canadian Geographic and the photography community. Photographs will be assessed based on the following judging criteria: composition, content/originality, technical quality and visual impact. 

Winners will be notified by email or telephone by 5:00 p.m. ET on November 12, 2014.

All decisions of the judging panel are final. 

Responsibility

The Contest Sponsor is not responsible for any failure of the website during this Contest. Nor is it responsible for any problems or technical malfunctions of computer online systems, servers, access providers, computer equipment, software or any e-mail, online or internet entry lost due to technical problems or traffic congestion on the internet or at any website or any combination thereof, including any injury or damage to an entrant’s or any other person’s computer or property related to or resulting from playing or downloading any material in the promotion.

Chances of Winning

The chances of winning a prize will depend on the number of eligible photographs received and the evaluation of the photographs by the judging panel.

Prizes

Winners will receive no compensation, credit or prizing other than as disclosed in these Rules or otherwise provided at the sole discretion of the Contest Sponsor.  Prizes are not transferable; no prize substitutions or equivalents are permitted, except by the Contest Sponsor at its sole discretion.  In all cases, the Contest Sponsor reserves the right to substitute a prize of equal or greater value for any of the Contest Prizes. 

Allow six to eight weeks for delivery of the category prizes, runner-up prizes and honourable mention prizes.

Category Prizes (One awarded for each of the five categories)

Category winners will receive a one-year subscription of Canadian Geographic (Value: $30), a Lowepro Photo Hatchback 16L AW (SRP $99) and a $50 Photohop gift voucher (Value: $50).

Total Approximate Retail Value: $179.00

Runner-Up Prizes (One awarded for each of the five categories)

Runners-up will receive a one-year subscription of Canadian Geographic (Value: $30), a $50 Photohop gift voucher (Value: $50) and a JOBY Gorillapod SLR (SRP $49.95).

Total Approximate Retail Value: $129.95.

Honourable Mention Prizes (One awarded for each of the five categories) 

Honourable mentions will receive a one-year subscription of Canadian Geographic (Value: $30), a $25 Photohop gift voucher (Value: $25) and a Lowepro Edit 100 (SRP $25).

Total Approximate Retail Value: $80.00.

Prizes (Photohop)

For the Photohop gift voucher, the value of the voucher is stated in Canadian currency. Vouchers are valid for a period of 120 days from the date they are awarded. Vouchers are not redeemable for cash. Vouchers may only be redeemed online, upon checkout at photohop.ca. There is no cash carry-over value upon redemption. Each voucher is for a one-time use only and will be electronically forfeited at time of redemption. A limit of one voucher per transaction, per customer will apply. No facsimiles will be accepted. Photohop reserves the right to dishonor and confiscate any voucher that has been copied, altered, forged or obtained through unauthorized sources, and to cancel or amend said voucher without notice in the event this occurs. No adjustments on previous purchases. No minimum purchase required. Applicable taxes will apply.

For all other prizes, the prize must be redeemed by the winner within one year of notification.

Prize Conditions (all prizes) 

All prizes must be accepted as awarded and may not be used in conjunction with any other offer or promotion, sold, redeemed for cash, combined with any other promotion, exchanged for a different prize.

By accepting a prize, the prize winner agrees to hold the Contest Sponsor, The Royal Canadian Geographical Society and their respective agencies, affiliates, parent(s), subsidiaries, agents, advertising and promotion agencies and anyone else involved in the development, production or handling of the Contest and their respective directors, officers, employees and assigns, harmless against any and all claims and liability arising out acceptance or use of a prize.

In order to be declared a winner, the selected entrant must sign and return a declaration and release form confirming eligibility and compliance with these Contest Rules and Regulations, consenting to the use, without further compensation, of winner’s name, address (city only) and photograph(s) in any Contest-related publicity and releasing the Contest Sponsor, The Royal Canadian Geographical Society and their respective agencies, affiliates, parent(s), subsidiaries, agents, advertising and promotion agencies and anyone else involved in the development, production or handling of the Contest and their respective directors, officers, employees and assigns from all liability arising in connection with the Contest or the acceptance, use or redemption of a Prize as awarded.  The declaration and release must be returned to the Contest Sponsor within ten (10) days after receipt of the declaration and release from the Contest Sponsor.  Entrants who fail or are unable to meet any of these Rules and Regulations may be disqualified and alternate winner(s) will be selected.

Any litigation respecting the conduct and awarding of a prize in this Contest in Québec may be submitted to the Régie des alcools, des courses et des jeux for a ruling.  Any litigation respecting the awarding of a prize may be submitted to the Régie only for the purpose of helping the parties reach a settlement.  Void where prohibited by law.

Rules and regulations available at http://annual14.canadiangeographic.ca/rules.

Disputes

By participating in the Contest, each Entrant agrees to be bound by these Contest Rules and Regulations. In the event of any disagreement as to whether a person is an Entrant, a potential winner or a winner, or as to the qualification of any Entrant, potential winner or winner to, or the adequacy of any prize or any substitute prize, the decision of the Contest Sponsor will be final.

For Residents of Quebec Only: Any litigation respecting the conduct or organization of a publicity contest may be submitted to the Régie des alcools, des courses et des jeux for a ruling. Any litigation respecting the awarding of a prize may be submitted to the Régie only for the purpose of helping the parties reach a settlement.